A PDF Portfoliocontains multiple files assembled into an integrated PDF unit. The files in a PDF Portfolio can be in different formats and created in different applications. For example, suppose you have a project that includes text documents, email messages, spreadsheets, CAD drawings, and PowerPoint presentations. You could combine all of these documents into a PDF Portfolio. The original files retain their individual identities but are assembled into one PDF Portfolio file. Users can open, read, edit, and format each component file independently of the other component files in the PDF Portfolio.
Create a PDF Portfolio by using the File > Create PDF Portfoliocommand. In Windows, the Acrobat PDFMaker in Outlook and Lotus Notes can create PDF Portfolios when you convert email messages.
Depending on the circumstances, PDF Portfolios offer several advantages over merging multiple files into a single PDF:Adding and deleting
Add or remove files easily, without having to find and select all the pages that originated in that file.
Previewing: Quickly preview component files without having to open them in their native applications.
Editing: Change individual files within the PDF Portfolio without affecting the other files. For example, you can renumber pages in one document without renumbering other documents in the PDF Portfolio. You can also edit non-PDF files in their native applications from within a PDF Portfolio; any changes you make are saved to the file within the PDF Portfolio.
Distribution: Share a PDF Portfolio with others and be sure that they are getting all the component parts.
Sorting: Sort component files by categories that you can add to, delete, hide, and customize. Simply click a column name to sort the list.
Printing: Print all the PDFs in a PDF Portfolio, or selected component PDFs.
Searching: Search one or all files in a PDF Portfolio. You can even search non-PDF component files.
Incorporating other formats: Add non-PDF files to an existing PDF Portfolio without converting them to PDF.
Independence from source files: The source files of a PDF Portfolio—even existing files you add to the PDF Portfolio—are not changed when you create a PDF Portfolio. Changes you make to the component files within a PDF Portfolio do not change the original files from which you created the PDF Portfolio. You can move a PDF Portfolio anywhere on your computer or network without any risk of losing or disconnecting its components.
Reuse: Include the same file in multiple PDF Portfolios.
Note: PDF Portfolios are different from collections that you create in the Acrobat Organizer. Organizer collections are simply tools that help you find related PDFs, regardless of where they are stored in the folder structure on your computer. PDF Portfolios are actual PDF files, each of which is stored in a single location on your computer. Also, PDFs attached to other PDFs do not offer the same benefits as PDF Portfolios.
For videos on PDF Portfolios, see the following resources:
- Getting started tutorial: PDF Portfolios
- Creating and securing PDF Portfolios: www.adobe.com/go/lrvid4201_a9
- Creating a business PDF Portfolio: www.adobe.com/go/lrvid4204_a9
- Articles, tutorials, and tips about PDF Portfolios: http://acrobatusers.com/
- PDF Portfolio gallery: www.acrobatusers.com/gallery/pdf_portfolio_gallery/
- Filtering form response files: http://www.acrobatusers.com/tutorials/2008/06/a9video_understanding_form_tracker
- Filtering Outlook messages: http://www.acrobatusers.com/tutorials/archiving-emails-pdf-microsoft-outlook